The Presidential Service Award
AYLUS members can report volunteer hours so that all the great contributions can be recorded and rewarded. Volunteers will receive recognition according to the hours they contributed to conducting educational activities, organizing good-will events, carrying out community service projects, etc. At the end of each reporting period, volunteers who accumulated sufficient service hours are eligible to apply for a certificate for the President’s Volunteer Service Award (PVSA) by way of AYLUS.
- AYLUS volunteer hours reporting period is set from each year’s May 1st to next year’s April 30th. For instance, the next period is from 2017-05-01 to 2018-04-30. Volunteer hours outside of the current period is not considered for PVSA applications. Note “reporting period” refers to the year eligible for PVSA application, not AYLUS internal reporting.
- By PVSA guidelines, volunteers can be rewarded for the age they were for the majority of the award period (at least 7 months). Applied to AYLUS reporting period, this means a volunteer’s age is determined on his/her age on October 1st in each year. For instance, if one’s birthday is before 2001-10-01, he/she will be counted as at least 16 years old (Young Adult), for the reporting period of 2017-05-01 to 2018-04-30.
- By PVSA guidelines, AYLUS, as the certifying organization, has the full discretion as to how to verify and accept service hours. We therefore reserve the rights to decline artificially inflated hours, or activities with obscure nature, or activities without clear verification.
- By PVSA guidelines, paid services are not recognized as volunteer work.
- While not to be judgmental on one’s belief, AYLUS has decided not to admit faith-based activities for PVSA application. Activities that take place during the normal worship service are considered outside the AYLUS PVSA guidelines. This means that ushering, participation in the choir, playing music, babysitting in the church nursery, or other activities that are practiced during worship hours or by way of worship organizations are not counted.
- AYLUS promotes the development of its members’ creativity, leadership, and initiatives. While activities outside of AYLUS are certainly encouraged, AYLUS requires that non-AYLUS hours in a volunteer’s PSVA application shall not be more than 2/3. In other words, the PSVA application is for active AYLUS members and should contain 1/3 or more AYLUS hours.
Advisers should use the following Microsoft Excel template to submit service hours for students. Each student should have a dedicated file. Guideline and instructions are included in the template.
For managing volunteering activities easily, advisers should keep track of each student’s hours over time. It can be done either digitally or by paper. The following is a ready-made form for the convenience of management (it’s not for PVSA submissions though),
For each student who wants to apply for PVSA award, the following application form is also needed by AYLF. The form mainly informs us about the student’s age, home address, etc.
In summary, for a student to receive PVSA award, two files are needed as detailed above. Send these files to email@example.com. Before these files are sent, it’s suggested that branch advisers should review the information to the best knowledge so as to ensure that the submissions bears creditable fidelity and accuracy.
Information about this national award’s criteria can be found here:
|Hours by Award||Bronze||Silver||Gold|
|Kids (5-10)||26 – 49||50 – 74||75 +|
|Teens (11–15)||50 – 74||75 – 99||100 +|
|Young Adults (16-25)||100 – 174||175 – 249||250 +|
|Adults (26 and older)||100 – 249||250 – 499||500+|
|Families and Groups*||200 – 499||500 – 999||1,000+|
|President’s Lifetime Achievement Award: Individuals who have completed 4,000 or more hours in their lifetime|
|* Two or more people, with each member contributing at least 25 hours toward the total|
The award package includes:
- Customized certificate
- Choice of pin, medallion or coin
- Letter from the President
Branch Honors and Awards
Each branch will have an honor status published on its web page. A branch can be assigned to one of the following statuses: Honor, Active, Neutral, or Inactive.
A new branch will initially be listed as Neutral. In the next two months, if the branch organizes or participates in an AYLUS service project, the branch status will be changed to Active.
For every quarter, AYLUS will evaluate all branches, except new branches that join in the quarter that are evaluated as above. If a branch does not show any activity in the quarter, the branch will be downgraded from Active to Inactive, or from Honor to Active. If a branch reports activities during the quarter, and it was previously labeled as Inactive, it will be upgraded to Neutral after one service project, and Active after two service projects.
AYLUS leaders and committee chairs that are associated with an Inactive branch can no longer service in their positions.
Each month, a branch will be honored as the Branch of the Month based on number of activities, number of students who participate in the activities, and the impact of the activities. The branch will receive the Honor status regardless of its previous status.
One or two Branch of the Year branches will be selected around August, 31, 2017. One or two Branch of the Year awards will be given in May starting in 2018.
AYLUS events, activities, or projects need to be posted at each branch’s AYLUS web site so the board can use as evidence at the review of PVSA hours and the nomination of PVSA awards in May each year.